If you decide to lend your items to a museum, we hope we were able to make the process a little easier for you! Once you have completed the above considerations, you should immediately keep all the documents associated with the loan. C. OUTGOING LOANS 1. » “RESPONSIBLE A.” “The power to approve an outgoing loan rests with the responsible Conservative. b.»» In consultation with the curator, the Collection Manager is responsible for communicating with the applicant organization, preparing and maintaining all loan documents, and tracking the transaction during the loan period. c.” » “The power to recall the loan before the specified end date rests with the curator or director of the responsible museum. “If unusual restrictions are required for a requested loan, the curator will approve or negotiate these terms in consultation with the director of the museum and will be held responsible for their application. 2.` » »CRITERIA FOR OUTGOING LOANS a.` “The museum lends objects to qualified institutions or non-profit organizations for scientific research and exhibition, subject to policies and practices within each collection. b.»» “The museum does not lend its collections to private or legal institutions, except for educational and non-profit purposes. c.” » “Borrowed objects must be physically capable of surviving packaging, travel, additional handling and climate change. Items that do not comply with this standard should not be released for loan unless special terms are agreed in the loan agreement. d.” » “Outgoing loans have a maturity of one year, unless otherwise specified.
The loan can be extended with the written permission of the curator before the return date. e.»» “The NMCU may require that an approved facility report be completed or stored prior to the approval of an outbound loan. f.»» “The borrowing institute will not transfer, repair, clean, modify or restore the objects it has received on loan without the express written consent of the responsible custodian. Exceptions to written permission to clean or modify may vary depending on pickup. g.»» “Loans for the promotion of the museum in public buildings (airport, governor`s office, various AU administrators) are allowed, provided that the objects of these loans are displayed under approved environmental and safety conditions. For these outgoing loans, reports on the institutions must be completed. h.»» “Items requested for loan by the UAF or other students must be confirmed by the faculty of the department before approval by the responsible curator. Loans are provided to the department and not to an individual. i.”» »”The borrowing institution assumes full responsibility for the loss or damage of the items. j.»» “The museum requires the borrower to insure loans on loan as soon as the loan has left the possession of the UAMN (wall-to-wall co-coverage) and may require a certificate of insurance as proof of this.
The museum does not require the borrower to provide loans for research purposes unless a curator specifically requests such coverage. k.»» “The museum`s loans will under no circumstances be reproduced or reproduced without the written permission of the curator. l.” » “Failure to comply with the terms of previous loans is considered sufficient grounds for rejecting credit applications. In such cases, other measures to ensure compliance may be considered, such as.B. the borrower`s obligation to deposit a performance guarantee. 3.` » »OUTGOING LENDING PROCEDURES a.` » “The borrowing institution must contact the curator of the department and submit a written request stating: i.” “the type of objects requested (catalogue numbers, sample types, etc.) ii.” “Purpose of the loan iii.” “the proposed start date of the loan iv.” » »any special conditions of the desired use v.` “the location of the proposed activity b.” “The curator and collection manager review the loan application and identify possible legal, ethical or professional reasons why it should or should not be approved. c.” » “The borrowing institution must accept and comply with the loan conditions set by the credit service. d.” » » “The collection manager prepares all documents that may include: i.” » »Outgoing loan agreement ii.` » »Status report (with current photos) iii.» » »Import/Export Permit iv.` » »Invoice for credit charges e.» “The items are packed and shipped by qualified persons and a means of shipment or transport agreed by UAMN and the borrower to the physical location specified in the loan agreement. f.»» “If the loan has not been repaid by the date specified in the loan agreement, the curator or collection manager will contact the borrowing institute to initiate the declaration. g.»» “After returning the borrowed material, unpacks, inventories, assesses condition and processing in accordance with the UAMN IPM policy before the objects are reintegrated into the collections.
h.»» The curator concludes the loan agreement with the return of all the objects. 4.` » »SPECIAL CONSIDERATIONS a.` “If a borrowing institution is unable to provide sufficient insurance for the objects requested, a request for exemption must be submitted in writing to the curator, accompanied by an explanation of why the insurance cannot be obtained. The Registrar will consult with the Risk Directorate to obtain authorization to waive insurance requirements. b.»» “Loans that radically alter or destroy an object (destructive sampling) can only be approved after the completion of a separate application for destructive sampling and the approval of the responsible custodian. applications for the loan of objects that are the subject of escrow or custody contracts will only be approved after careful consideration of the original terms of the contract. “All sequence data resulting from the use of tissue samples must be recorded by the borrowing institution in genbank or in a comparable archive that provides access to the data to members of the scientific community. The corresponding numbers must be made available to the museum. e.»» “All samples used for destructive sampling must be accompanied by annotations indicating the name of the study, the researcher conducting the study, the location of the study and the date. f.»» “Depending on the ministry`s requirements, the borrower may be required to provide the museum with copies of the results of destructive sampling, including but not limited to genetic sequencing, radiometric dating, stable isotope analysis, copies of reports and other publications, etc.
“Depending on the ministry`s requirements, any portion of the material borrowed for destructive sampling that is not consumed may need to be returned to the museum. h.»» “All licenses and other rights related to tissue samples are limited and subject to the appropriate governmental and state, federal or international agency rights and requirements that may be attributed to UAMN research and collection generation through state funding. i.” » »Scientific collections generated in the field and associated accompanying material may require special knowledge (e.B. .