Once the fee recipient has successfully completed the enrollment process in i-Buy NYU, a representative of the school or unit must attach the completed and signed fee agreement to the i-Buy NYU Feeia and Limited Commitment form. Payment of fees will be made through accounts payable (except as set forth above) within 30 days of successful completion of the fee activity and registration process in i-Buy NYU. 1Although the Office of the Advocate General may approve the terms of an agreement, agreements should generally be submitted to procurement for appropriate review. Once Stage 1 has been successfully completed and the procurement has approved the application for inclusion of the potential fee recipient in the NYU i-Buy, the fee recipient and the respective school or unit must complete and sign the university fee contract or other agreement expressly approved by the procurement before the fee activity can begin. The relevant school or unit will notify the fee activity procurement, and the procurement will then prompt the fee recipient to register with i-Buy NYU. Fees: The use of university funds for a payment presented to an external recipient as a sign of goodwill or in recognition of the efforts made available to the university and the time for which no payment was required. An example of a fee recipient is a guest speaker or speaker from outside the university who has provided a free service without waiting for payment. Feeia Definition: A fee is a payment, fee, or remuneration granted to a CUNY employee by a private entity for services rendered that are not part of the employee`s official duties, for example. B to give a speech, write an article, participate in a panel at a meeting or conference. Payment may take the form of tips, expenses, travel or subsistence expenses (or refunds of these expenses). Procurement will review and approve the potential independent contractor`s registration with i-Buy NYU. After approval, the school or unit must enter into a written agreement with the independent contractor before services can begin. The parties will use the University`s independent contractor framework agreement, unless procurement or the Office of the Advocate General1 expressly authorizes the use of another agreement.
The agreement entered into must be made available to the procurement as a medium for the creation and approval of a purchase requisition in i-Buy NYU prior to the commencement of related services. The Independent Contractor will be paid for all services provided through accounts payable and reported to the IRS on a Form 1099 under the terms of the applicable agreement. All suppliers on board the NYU i-BUY system are classified as a business, individual, fee or guest refund. If the answer to question (ii) is yes, the request will be routed to compliance via i-Buy NYU for review. The compliance department reviews the request and notifies the procurement via i-Buy NYU if it has approved or rejected the request. The procurement will in turn inform the school or unit concerned of the decision. The potential recipient of the fee is not entitled to participate in the fee activity unless compliance has given its approval. An employee of the university may not retain or supervise a person to receive an honorarium if that person is a member of the same family or household as the employee.
If a school or entity attempts to rehire an independent contractor who has completed the provision of services to the University, or after the expiry of the agreement between the independent contractor and the school or entity concerned, both parties must update the information requested as part of the registration processes described above, if and to the extent necessary. In addition, upon receipt of the required re-approvals, unless the agreement between the parties is automatically renewed, the parties must enter into a written extension of the agreement or a new agreement using the University`s independent contractor framework agreement, unless the procurement or the Office of the Advocate General expressly authorizes the use of another agreement. The agreement entered into must be made available to the procurement as a medium for the creation and approval of a purchase requisition in i-Buy NYU prior to the commencement of related services. Individual: Is defined for the purposes of this policy as any person or organization consisting of no more than one person, including a sole proprietor or an LLC with a single member. Faculty may receive honoraria from an organization or individual doing business or wishing to do business with CUNY as long as the service provided falls within the official academic discipline of the faculty member. Prior approval is not required. . Off-catalog orders are designed to meet purchasing needs that do not match typical site requests and catalog punchout forms (i.e., one-time independent contractor payment and fees for service invoices) If the waiver request is approved by the AVP, Employee Relations, it will then be forwarded to the Global Compliance Officer via i-Buy NYU to determine if there is another conflict of interest.
under applicable university policies. If the Chief Global Compliance Officer determines the existence of a conflict of interest, a waiver can only be granted if the Chief Global Compliance Officer approves a conflict management plan. A request for waiver under Section A(i) will not be considered approved unless the AVP, Employee Relations and the Global Compliance Officer have granted approval in i-Buy NYU. If the answer to question (i) is yes (i.e. The potential recipient of the fee is currently employed at NYU), such a payment is considered additional compensation and therefore must be made through payroll and reported to the IRS on a W-2 form….